Our opinion on Todoist: do more in less time

Todoist is a reference tool among to-do list applications. It is a light and efficient solution for the management of tasks and low complexity projects.

Easy to implement, and with rich catalogs of templates and integrations, this tool is perfect for users who do not have large functional needs. Todoist does have its limitations, especially in terms of collaboration and automation.

In this article, we tell you everything you need to know about Todoist!

Before going further
Find our comparison of the best project management tools!

Our opinion on Todoist

Note Salesdorado
Overall score


Todoist is a very powerful solution for to-do lists and task management.
Ease of use


Todoist is easy to use, especially thanks to the many templates offered.
Easy to set up


Intuitive, Todoist is very easy to set up.
Customer service


The resources offered are numerous, but the tool does not allow you to directly contact your customer service.
Functional depth


This is a limitation of Todoist, which is very complete for task management, but less so for other areas, like collaboration.


Todoist has a rich marketplace of integrations, which can fill in some of the gaps.
Value for money


With a limited free plan, not offering notifications and reminders, but attractive paid plans, Todoist has good value for money.

The benefits of Todoist:

  • Ease of use: the software is easy to understand at first glance. Its intuitive setup is facilitated by a rich gallery of templates.
  • Multi-platform access: Todoist is developed for the web, tablets and smartphones (iOS and Android). It offers a very good handling on all devices, and interesting features (dark mode, voice control...).

The disadvantages of Todoist:

  • Functional depth: the lightness of the software makes it a limited solution in functional depth for structures with large needs, large volumes and many members to collaborate.
  • Free plan: the free plan is mostly limited to a good option to discover the tool: you are quickly limited, and the numerous ads disturb the user experience.

Todoist : Features overview

Task management and planning

Todoist works with a system of projects, to which you can add tasks and subtasks. Projects allow you to separate your different to-do lists, for example to separate personal and professional tasks.

Todoist offers several views: you can view the tasks to be done the same day, all the tasks in your inbox, or all the tasks to come.

Tasks can have filters and labels, and be sorted manually, or automatically according to the criteria of your choice (by projects, priority, due date...).

Notifications let users know when a task is due or when a collaborator marks a task as completed. Time-based or geolocation-based reminders are also available for users who have chosen a paid plan.

To help you in the implementation of your projects, Todoist also offers a rich gallery of templates.


To collaborate in Todoist, invite collaborators to one of your projects. Once a collaborator has accepted your invitation, you can assign tasks to each other.

Pro tip
If you are using the Pro version of Todoist and you invite collaborators on a project, they will need to sign up for a Todoist account, but not upgrade to the Pro version.

To communicate, you can upload files and add comments to tasks.

You can also customize your alerts, for example if you don't need to be informed of every change made by your employees.


Todoist generates a daily productivity report, which shows tasks color-coded by project. You can choose to display the report based on daily or weekly tasks completed.

A scrolling graph also shows the number of tasks completed each week, sorted by color and by project.

A Karma score also allows you to track your progress based on your stats and goals, such as the goal of completing three tasks each day of the week.

Todoist's big plus: Flexibility of access and customization

Todoist offers apps for all major platforms - Android and Android Wear, Apple and Apple Watch, Windows, browser extensions and web. Synchronization is reliable and effortless, making collaboration much easier.

Salesdorado's opinion
Todoist is one of our favorite Chrome extensions: it allows you to add websites as tasks and complete tasks directly from your browser.

Todoist also has a dark mode, which can be activated manually, or synchronized with your phone: if your phone goes into dark mode, your Todoist application will automatically do the same.

Todoist finally offers voice command features with Siri, Google Assistant and Alexa, which also work with the Apple Watch and Android Wear. They make it easy to set due dates, for example.

Discover all the features of Todoist
Todoist offers a totally free version: don't hesitate to try it!

Customer reviews of Todoist

  • Customers generally appreciate the way Todoist helps them focus their ideas around tasks and an effective schedule. They also appreciate the sense of accomplishment created by the application's design, and the reports.
  • Some customers find the application difficult to use effectively. Some also regret the lack of a general calendar view, and the fact that reminders are not available in the free version.
Make your own opinion on Todoist
Todoist offers a totally free version: don't hesitate to try it!

Customer support at Todoist

Todoist's customer support offers many resources to help users: articles, tutorials, FAQ... They are easily accessible through a search bar and the most popular articles are highlighted.

Todoist also has a blog with many publications, tutorials and tips.

Todoist's Youtube page contains many informative videos. The tool is also present on other networks: Twitter, Facebook, and Snapchat. However, we regret that the customer support does not offer a contact option for the team in case of problems.

The Todoist integration marketplace

Todoist offers many integrations:

  • Communication: Teams, Outlook, Gmail, Slack... These integrations with the main collaborative platforms are essential because Todoist's collaboration and communication features are limited.
  • Time Tracking: Time Doctor, Flat Tomato, PomoDone... These integrations with time tracking software allow to fill the absence of time tracking solution in Todoist.
  • Productivity: Gantify, Evernote, Cerebro... Thanks to these integrations, you can complete the productivity functionalities already proposed by the tool.
  • Automation: Integromat, Zapier, Save My Leads... Once again, these integrations fill a gap in Todoist, which does not offer automation features.

Todoist : prices

Todoist offers three different plans:

  • Free: This free plan allows access to 5 active projects open to 5 collaborators. It also guarantees 5 MB file upload, 3 filters, and 1 week activity history.
  • Pro: this version costs 4 euros per month per user (annual billing) and provides access to 300 active projects open to 25 collaborators. It also offers file uploads up to 100 MB, 150 filters, as well as reminders.
  • Enterprise: this plan at 6 euros per user per month includes all the advantages of Pro, for 500 active projects per member and 50 people per project. It adds inbox and team billing functions, and administrator and member roles.
Pro tip
If you are a student, a teacher or work in an NGO, Todoist offers you a discount on its rates!
Todoist offers a completely free version.
Do not hesitate to try it!

The main alternatives to Todoist

Todoist is easy to learn, but remains light on features. For those who are looking for more functionally deep project management software, we recommend Monday, Jira, or Wrike.

Todoist's collaboration features are limited. For those who are looking for a software that is more focused on document sharing and collaboration, we recommend looking at Notion or Trello instead.

Todoist offers a completely free version.
Do not hesitate to try it!

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