Trello is clearly the solution for simple linear processes. You name a person responsible for each column of the kanban (process step) and you move the cards from the left to the right. So far so good.
But we have to admit that Trello is not really adapted to more complex or non-linear processes. As soon as you need a little more communication, or as soon as you need to manage dependencies (to move forward on task A, task B must be completed), Trello quickly becomes limiting.
Some will also want to find a self-hosted solution to secure their data, or solutions that stay free longer than Trello and its 10 tables.
Fortunately, there are many alternatives to Trello, some more complete, others even lighter. We have listed them in this article.
Before going any further
We've updated our benchmark of the best project management tools in 2022!
What makes a good alternative to Trello?
Our ranking is based on the idea that an effective alternative to Trello must embody the qualities that make it strong:
- A very efficient Kanban view and multi-level template logics
- Robustautomation features, with few or no barriers to use
- Very complete model galleries
But it should also compensate for the limitations of Trello:
- Go further on reporting & project vision thanks to multi-views
- Propose a management of dependencies and the follow-up of tasks in time
- Offer collaborative features that allow you to go further and manage non-linear processes.
Top 10 Trello alternatives: Comparison table
#1 Monday: the most credible alternative to Trello in 2022
In our opinion, Monday is the most crediblealternative to Trello in terms of free planning software. It's an ultra flexible solution, perfect for companies looking for a comprehensive project and document management tool.
Among the features we like about Monday:
- A very rich gallery of templates
- A very complete integration marketplace
- Ease of adoption and use make it an ideal tool for small and medium-sized organizations.
In terms of price, Monday offers a free plan for up to 5 users and a basic plan for 8 euros/user/month that unlocks the number of users.
But you will have to upgrade to the Standard plan to have access to the interesting features of Monday, such as automations, integrations as well as the different views (calendar, Gantt chart).
Try Monday for free
Monday offers a free plan for up to 5 users to get an idea of the tool.
#2 Clickup: the kanban software that's on the rise
Against Trello, Clickup is in our opinion the best value on the market. It offers a freemium plan with great functional depth, including unlimited users and projects.
The free plan is very advanced functionally, but is limited to 100 MB of storage. Then, count $5/month/user for the first paid plan, which gives access to different views. Automations are only available from the Business plan ($12/month/user).
Try Clickup for free
Discover Clickup, the Kanban software that is on the rise!
#3 Todoist: the hyper intuitive software specialized in to-do list
Todoist is the ideal solution for companies looking for an intuitive and efficient project management tool, but without big functional requirements. This project management software is light and easy to implement, and allows you to manage tasks and create to-do lists very easily.
Its flexibility and very affordable prices make it a very interesting alternative to Trello for beginners, with a well-stocked and very successful catalog of integrations.
Note: its Chrome extension that allows you to add websites as tasks and complete the tasks directly from your browser.
Todoist offers a free plan for up to 5 users and 5 projects. Hence the probable need to upgrade to the Premium plan, from 4 euros/month/user.
Try Todoist for free
You can test the different Todoist plans for free.
#4 Asana: a free alternative with very advanced features
Unlike Trello, Asana makes the different views (Kanban board, lists, calendar, and timeline) communicate and allows, for example, to organize a list of tasks in a chronological way.
Its free version is quite complete - unlimited number of projects, access to all views and integrations - but it is limited to 15 users.
Starting at 10.99 euros/user/month, the paid versions offer advancedautomation features. Asana's features are thus quite developed, but this software remains slightly more expensive than its competitors.
Try Asana for free
Check out all the features of Asana with its free plan!
#5 Notion: the tool that focuses on collaboration
Notion is, like Trello, a reference for efficient internal communication. This tool allows to gather all the information of a company on a unique, easy to use and intuitive tool.
Its strengths include numerous collaborative work management features (note taking, link sharing, exports, etc.), with a gallery of templates and numerous integrations. On the other hand, the reporting and monitoring features are limited.
Designed as an individual tool, the free plan is limited to 5 users. The first paid plan available is $5/month/user, but it costs $10/user/month to access the team plans, which provide access to collaborative workspaces.
Try Notion for free
Notion offers free trials for all its plans!
#6 Jira: the Agile tool for development teams
Specialized in project management for Agile teams, Jira offers a lot of best practices and gives you access to a very active user community on Agile.
Developed by Atlassian software publishers, Jira offers advanced reporting features available in the front-end that make it the ideal tool for development teams.
The solution is available in three versions:
- Jira Core: The basic Jira project and task management platform for users who have no IT expertise.
- Jira Software: A specialized version of the tool designed for software developers.
- Jira Service Desk: The platform for customer support and IT professionals.
- Jira Software is used by over 65,000 teams worldwide. It is a very good back office tool to use in addition to a customer communication tool.
Most features are available on the free plan, but it is limited to 10 users. The first premium plan is $7.5/month/user.
Try Jira for free
You can get 2 months free when you sign up for an annual plan!
#7 Teamwork: the ideal solution for service companies
Teamwork is a project management tool for service companies with a very interesting price-quality ratio.
Its key features compared to Trello? Tracking and invoicing of work hours, combined with fairly extensive sharing functions, especially with clients.
A free plan is available for up to 5 users, and is limited to basic project and task management functions. The first plan costs $10/month/user and includes templates and different project views, time tracking and invoicing solutions.
Try Teamwork for free
Test the different Teamwork plans for free without even leaving your bank account.
#8 Taiga: open source software for Agile teams
Taiga.io is an opensource project management software designed specifically for Agile teams, developers and start-ups. Its price makes it very attractive, especially since it offers a real functional depth and is infinitely customizable thanks to open source.
In the features, we find the Kanban view, the Scrum management, but also many integrations because of the open API.
Their free plan gives access to all features but is limited to 15 users, 5 private projects and 300 Mb of storage. Note: public projects are unlimited. The paid plan unlocks all these limits.
Try Taiga for free
Depending on the number of users per month, Taiga adjusts its prices - if you have a paid plan but don't use it fully, the plan becomes free again.
#9 Wekan: the completely free solution
In the same style as Taiga, Wekan is an open source project management software that can be a good alternative to Trello for fans of Kanban views.
In terms of advantages, it is completely free and offers real functional depth, which makes it an ideal solution for complex projects.
On the other hand, it is probably not the easiest software to learn and a novice will have to make do with an unattractive interface and a simple Kanban view.
Try Wekan for free
Wekan is the only completely free plan of the selection!
#10 Airtable: the software for Excel users
For those who work mostly with Excel, Airtable is a much better project management software than Trello because it offers an advanced version of Excel with lots of connectivity.
Among its strengths, we note its very powerful spreadsheet function - flexible and easy to use - but also an extensive catalog of integrations and collaboration features.
Airtable offers a free plan but rather limited: in users (5 maximum) but also in integrations and extensions. Then, the first paid plan is at $10/month/user.
Try Airtable for free
Airtable allows you to test its different plans for free.
#11 Wrike: multi-team project management
For particularly complex projects, especially those involving multiple teams, Wrike is a much more suitable project management software than Trello.
For that, this tool offers really advanced features in terms of security and data storage. Wrike remains an easy to use tool thanks to a very well built and developed helpdesk (help center with many articles, demo videos, active user community).
Wrike offers a functionally deep free plan - web, desktop, and mobile applications that allow you to work with internal and external collaborators - but limited to 2 GB of storage/account.
The Professional plan at $9.8/month/user gives you access to Gantt charts but it is from the Business plan at $24.80/month/user that you really benefit from advancedautomation and customization features.
Try Wrike for free
Discover the many features of Wrike's free plan!
#12 KanbanFlow: for those who want a time-tracker
KanbanFlow is a complete project management software that is a good alternative to Trello: more than a Kanban view, it is a collaborative tool that also offers time tracking, reporting, as well as many integrations.
Their free plan is very interesting because there are no project or user limits, and it gives access to almost all project management functions (except forautomation functions).
However, if you want to take advantage of the reporting or integrations, you have to go through the paid plan, at $5/month/user.
Try KanbanFlow for free
You can test KanbanFlow for free for 14 days.
Why look for an alternative to Trello?
It would be really unfair not to mention in this article the advantages of Trello, and the reasons why Trello remains a hyper popular and ultra advantageous project management software.
In its advantages, Trello offers:
- A very clear and practical Kanban view with a Markup syntax and the possibility to create templates at many levels on the cards - which saves a lot of time when you have some experience.
- A very generous free plan - no user limit, and no limit on the number of boards. The only limit is the number of boards you can have on the same free plan, and some features. Big bonus:automation features available from the free plan.
- The tool is very widely known and used, which makes it very easy to adopt, and there are plenty of templates of anything and everything available (free or not) in a very complete gallery.
However, and this is the reason for this article:
- The Kanban view alone works very well for a very clearly defined use on mature processes - but it is rather quickly limiting. Trello imposes the Kanban view on all team members, without any real possibility of customization. It is also limited in displaying the status and priority of the project, whereas project managers need several views (notably list view or timeline) to have a better overview.
- The tool does not allow for the definition of dependencies, which can lead to confusion within a team - we especially regret the absence of Gantt charts, which are essential for project planning.
- Collaboration features are a bit limited - this is a real limitation of Trello: the software only offers to communicate through "comments" of tasks and on a notifications tab to see recent activities (which can quickly become a nightmare when you work on complex projects).