Top 15 Project Management Tools Benchmark

Project management tools used to be reserved for larger organisations, but are now much more accessible to all SMEs. Some offer free plans, and the subscription model avoids prohibitive heavy investments.

But while these project management software tools can generate a great deal of value, they also quickly become a gimmick when poorly implemented and integrated into the working environment.

We have benchmarked in depth some thirty software products on the market to draw up our 2022 selection of the best project tools. We detail the methodology at the end of the article.

Solution Ideal for Highlights Rates Website
Ideal for all SMEs looking for a complete project and document management tool
  • Automation & integrations
  • Model gallery
  • Ease of use and adoption
  • Free trial: Free plan for up to 2 users
  • Entrance fee: 30€ / month (3 users)
  • Maximum price: 20€ / user / month
Ideal for managing complex projects
  • Functional depth
  • Security and data storage options
  • Access management
  • Free trial: 14 days
  • Entry fee: $49 / month (5 users)
  • Maximum price: $24,80/ user / month
Ideal for small teams wishing to structure themselves
  • Very light and easy to set up
  • Many integrations
  • Open API
  • Free trial: 14 days
  • Entry fee: $9 / user / month
  • Maximum price: $29 / user / month
Ideal for highly flexible management of all types of projects
  • Very light and simple
  • Many models available
  • Very generous free plan
  • Free trial: Free plan up to 10 paintings
  • Entry fee: $6 / user / month
  • Maximum price: $17.5 / user / month
Ideal for gathering all company knowledge in a single tool
  • Editing and sharing documents
  • Many models available
  • Many integrations
  • Free trial: Free plan for up to 5 guests
  • Entry fee: $5 / user / month
  • Maximum price: $10 / user / month
Ideal for agile project management
  • Lots of good practice and very active agile community
  • Highly efficient on complex projects
  • Many integrations
  • Free trial: Free plan for up to 10 users
  • Entry fee: $7.5 / user / month
  • Maximum price: $14.5 / user / month
Ideal for those looking for an all-in-one solution for documents and communication
  • Single and transparent price
  • Very complete solution
  • Suitable for full-remote organisations
  • Free trial: Free plan for up to 20 users
  • Entry fee: $99 / month (unlimited users)
  • Maximum price: $99 / month (unlimited users)
Ideal for those who want a lightweight solution for managing tasks and to-do lists
  • Very light and flexible
  • Very affordable rates
  • Many successful integrations
  • Free trial: Free plan for up to 5 users
  • Entrance fee: 5€ / month / user
  • Maximum price: 8€ / month / user
Ideal for managing complex projects
  • Lightweight and easy to use
  • Effective project management features
  • Good automation features
  • Free trial: Free plan for up to 2 users
  • Entry fee: $16 / user / month
  • Maximum price: $16 / user / month
Ideal for marketing teams organised by campaign
  • Excellent planning features
  • Marketing features and integrations
  • Excellent collaboration features
  • Free trial: Free plan for up to one user
  • Entry fee: $39 / user / month
  • Maximum price: $39 / user / month
Ideal for those looking for an advanced version of Excel with lots of connectivity
  • Very powerful spreadsheet
  • Very flexible and easy to use
  • Many successful integrations
  • Free trial: Free plan for up to 5 users
  • Entry fee: $12 / user / month
  • Maximum price: $24 / user / month
Ideal for agencies and service companies
  • Monitoring and invoicing of working hours
  • Good sharing features
  • Good value for money
  • Free trial: Free plan for up to 5 users
  • Entrance fee: 12.5€ / user / month
  • Maximum price: 22.5€ / user / month
Ideal for those looking for a flexible and affordable solution
  • Excellent value for money
  • Zoho Ecosystem
  • Many very good integrations
  • Free trial: Free plan for up to 3 users
  • Entrance fee: 5€ / user / month
  • Maximum price: 10€ / user / month
Ideal for project management enthusiasts
  • Generous free plan
  • Ease of use
  • Robust and numerous integrations
  • Free trial: Free plan for up to 15 users
  • Entry fee: 13,49€ / user / month
  • Maximum price: 30,49€ / user / month

How much does project management software cost?

Pro tip

It all depends on what you are looking for and for what purpose, the size of your organisation, the prior knowledge of this type of tool by your agents, the number of teams and the extent of interaction between them.

Free access:

  • Free plan possibilities: Monday and Todoist offer them for example.
  • Free trials to test the tool: the majority of software offer to test their paid version, including Asana and Trello.

Obviously, the free versions include functional limitations: basic reporting, limited number of users, smaller catalogue of integrations, etc.

For paid plans, prices are always quoted on a monthly basis, with a discount for annual subscriptions. The structure of the prices depends on the solutions:

  • Price per user: this is the most common, and the choice of Jira or Notion. Sometimes there is a minimum number of users required (3 for Teamwork).
  • Tariff for the whole structure: this is rarer, and is offered by Basecamp in particular. It is especially advantageous for large teams.

How to choose the right project management software?

The market can be divided into three broad categories of tools, suitable for teams with different challenges and of different sizes:

  • Freemium or sub-$10/user solutions: Monday, Trello, Notion, AirTable, Clickup, Todoist, Zoho Projects - These are very flexible and scalable, and especially suitable for small & medium sized organisations.
  • More complex solutions at $10 or $20/user: Hive, Wrike, CoSchedule, Teamworks - More robust solutions with more advanced features, but also more complex to implement.
  • Solutions above $20/user: Basecamp, Jira - These are clearly aimed at large organisations with high access rights management issues, and especially with high reporting needs.

#1 Monday: The industry leader

Monday is the most flexible project management software on the market, ideal for companies looking for a comprehensive project and document management tool.

Its rich template gallery, comprehensive integration marketplace and ease of adoption and use make it ideal for small to medium sized organisations.

In terms of pricing, Monday offers a free plan for up to 2 users. After that, the 1st plan at $6/month/user.

Discover Monday

Discover all the features of Monday!

#2 Wrike: Managing complex projects

Wrike is a project management software that is particularly suited to organisations that manage large, complex projects involving several different teams.

Its features in terms of security and data storage are very advanced. We appreciate its helpdesk, very well built and developed (help center with many articles, demo videos, active user community)

Wrike offers a functionally deep free plan, then a 1st plan at $9.8/month/user and a Business plan at $24.80/month/user.

Discover Wrike
Take advantage of Wrike's free plan to test the tool's possibilities!

#3 Clickup: For small teams that want to structure themselves

Clickup is probably the best value on the market. Its freemium plan offers great functional depth and an unlimited number of users and projects.

We appreciate the gallery of integrations (more than 1,000 software packages available, including Zapier) and its very advanced automation functions.

The free plan is very advanced functionally, but is limited to 100 MB of storage. After that, it's $5/month/user for the first paid plan.

Discover Clickup
Discover the possibilities of Clickup!

#4 Trello: Flexible management of any type of project

Trello is a tool that is increasingly used by project management novices. The gallery of templates available and the customisation possibilities (Kanban visual or other) adapt to the needs of each structure.

We particularly appreciate the fact that the application is available on mobile (Android and IOS) and that 2-factor authentication is offered for premium plans.

Trello offers a free plan with up to 10 boards included. After that, it costs $6/month/user for the first premium plan.

Discover Trello
Take advantage of the free Trello plan to test the possibilities of the tool!

#5 Notion: The must-have of collaboration

Notion has become the reference for efficient internal communication. It allows to gather all the knowledge of the company on a unique, easy to use and intuitive tool.

All the features of collaborative work management are present (note taking, link sharing, exports...). The template gallery and the numerous integrations offered are also real assets. On the other hand, the reporting and monitoring features are limited.

You get a free plan for up to 5 users. The first available paid plan is $5/month/user.

Discover Notion
Take advantage of Notion's free plan to test the tool's possibilities!

#6 Jira: a must for Agile and development teams

As a leader in project management for Agile teams, Jira offers many best practices and gives you access to a very active Agile user community.

The advanced reporting features available in the front-end make it an ideal asset for development teams.

Jira offers a free plan for up to 10 users. The first premium plan is $7.5/month/user.

Discover Jira
Take advantage of the free Jira plan to test the possibilities of the tool!

#7 Basecamp: The all-in-one for remote teams

Basecamp is the only one on the market to offer a global pricing for the whole structure. This is ideal for teams looking for an all-in-one solution for documents and communication.

Numerous templates are available in their gallery and make project management and collaboration between teams and agents even easier.

The free plan is available for up to 5 users, then the premium plan is $99/month for an entire organisation.

Discover Basecamp
Discover the possibilities of Basecamp!

#8 Todoist: The lightweight project management solution

For those who are looking for an intuitive and efficient project management tool, but without big functional requirements, Todoist is the ideal solution. Lightweight and easy to implement, it allows you to manage tasks and create to-do lists very easily.

We appreciate its flexibility and its very accessible prices, which make it a solution of choice for beginners. The catalogue of integrations is well supplied and very successful.

The plan is free for up to 5 users. After that, it costs $3/month/user for the premium plan.

Discover Todoist
Discover the possibilities of Todoist!

#9 Hive: Combining complexity and efficiency

The real strength of Hive is its very large catalogue of integrations (1000+), which makes it the solution of choice for companies that use a wide variety of software.

The project management features are all present and effective, and automation is present to save time and efficiency.

For pricing, the free plan is available for up to 2 users, then the 1st paid plan is $12/month/user (annual subscription).

Discover Hive
Take advantage of Hive's free plan to test the tool's possibilities!

#10 CoSchedule: For marketing teams organized by campaign

CoSchedule is the ideal ally for marketing teams with a campaign-based approach.

These excellent planning features combined with advanced collaboration functions create enhanced internal communication.

CoSchedule offers a 14-day free trial. After that, the first plan is $29/month/user.

Discover CoSchedule
Discover the possibilities of CoSchedule!

#11 Airtable: Excel on steroids

Airtable is the software for those who work mostly with Excel. It offers an advanced version of Excel with a lot of connectivity.

Its powerful, flexible and easy-to-use spreadsheet function and its extensive catalogue of integrations make it an effective project management software, especially for collaboration.

Airtable offers a free plan for up to 5 users. The first premium plan is $10/month/user.

Discover Airtable
Take advantage of Airtable's free plan to test the tool's possibilities!

#12 Teamwork: For agencies and service companies

Teamwork is dedicated to project management for service companies. Its value for money is notable on the market.

Key features include time tracking and billing, combined with good sharing capabilities

A free plan is available for up to 5 users. After that, the first plan costs $10/month/user.

Discover Teamwork
Discover the possibilities of Teamwork!

#13 Zoho Projects: For those looking for a flexible and affordable solution

The last one in our top has an excellent price-performance ratio. By integrating the entire ecosystem ZohoWith the help of a new tool, you have access to a large number of very good integrations. Ideal for those who want an efficient tool but without the price tag

Zoho offers a free plan for up to 3 users and 2 projects. The first premium plan is $5 month/user.

Discover Zoho Projects
Take advantage of the free Zoho Projects plan to test the possibilities of the tool!