Top 15 best collaborative platforms

team work

According to a 2021 study conducted by Wakefield for Slack, 79% of users say their collaborative platform is very important to their work.

But when we talk about collaborative platforms, we are referring to project management, communication or document editing tools.

If this kind of solution is a real added value for teams who want to structure and improve their communication (internal and external), the platforms available on the market do not all have the same features, and therefore do not all meet the same needs.

That's why in this article we offer you our 15 favorite collaborative platforms, which we have divided into three parts according to the needs of your structure: project management tools, communication or document editing.

Why choose a collaborative platform?

together we create

Corporate communication has always been a real headache. But Covid19 and widespread telecommuting have led to the emergence of innovative digital solutions to compensate for the absence of face-to-face meetings and exchanges.

Collaborative platforms aim to reduce the use of emails and the multiplication of meetings by centralizing communication so that it is faster and more efficient. Since 2019, platforms like Slack, MS Teams or Google Workspace have entered the daily life of corporate employees.

Even though the situation has returned to normal, these tools are still used by many organizations. The 2021 study for Slack reports that 78% of IT decision makers say they continue to use these software programs.

In fact, collaborative platforms meet a very strong need for centralization of exchanges in companies, which the corporate social networks that were very fashionable a decade ago had failed to satisfy.

How to choose the right collaborative platform?

whiteboard

The trend in recent months is the "Work OS" for Work Operating System. It is the parallel with what is called an Operating System in the software world: Windows, Mac OS, Linux, Chrome OS, ... It is the base on which all other software is built and installed.

The dream would be a software that brings together all the communications, project management, and documents of a company, a digitalized workspace.

But the idea that one tool could suddenly make all your business communications efficient is a bit of a stretch.

In real life, it is better to detail your needs according to your existing internal problems, to find the tool that will bring you the best solutions:

  • Is integrating new members into your project team a real headache? Project management platforms are for you(Monday, Wrike)
  • Having trouble centralizing all your data? Turn to platforms dedicated to internal document management(Notion, Google Drive).
  • Can't find your way through the conversations from your different communication channels? The ideal solution would be a platform dedicated to improving your exchanges (Slack, Microsoft Teams)

Top 5 collaborative platforms for better project management

#1 Monday: The undisputed leader in project management

At Salesdorado, we consider Monday to be the leader in project management: it is an excellent software that offers many features (integrations, planning tools, etc.) and especially advanced collaboration functions.

Monday offers a collaborative dashboard, with advanced features such as the ability to display the schedule of your entire team over a defined period of time (it is also a very good time tracking software).

The free version of Monday Projects allows the use of brainstorming and planning tools by 2 collaborators, and up to 1000 tasks.

The paid version, which starts at 9 euros/month/user, allows you to enjoy an unlimited number of free visitors, unlimited tasks and projects, as well as various views of the project in Kanban, dashboard, or calendar.

Try Monday for free

Monday's free plan is ideal for small teams looking for a collaborative tool for complex projects!

#2 Clickup: The hot challenger in the Sillicon Valley

When it comes tofree project management tools, Clickup is one of the best solutions on the market: the free plan offers quite advanced features (integrations, automations, etc.) for an unlimited number of projects and users.

And it's even better because Clickup also offers great collaboration features: interactive whiteboards, instant messaging, and Gantt software to visualize dependencies between projects, just to name a few.

The free plan is very advanced functionally, but is limited to 100 MB of storage. After that, it's $5/month/user for the first paid plan.

Try Clickup for free

Clickup is a perfect solution for those looking for a collaborative tool with great functional depth.

#3 Wrike : The big and complete machine

Wrike is a project management software that recently introduced advanced collaboration features ideal for complex projects that include several different teams.

What makes the difference? Ultra advanced security features for a software that remains quite simple to use, and quite advanced planning functions.

Wrike offers a free plan that is functionally deep but limited to 2 GB of storage per account, then a 1st plan at $9.8/month/user with more integrations and automation features, and a Business plan at $24.80/month/user.

Try Wrike for free

Wrike's free map gives you a good idea of the functional depth of the tool!

#4 Basecamp : The only software on the market with a single price

Basecamp is a veteran of project management, and as such it offers many useful collaboration features for both small and large teams.

Among its key features are some pretty advanced instant messaging tools that allow for brainstorming sessions, but also automatic check-ins that send questions to your collaborators like "How's the marketing campaign coming?"

Basecamp's free plan is limited to 3 projects, 20 users and 1 Gb of storage. What makes Basecamp unique is that there is only a $99/month paid plan to access all the features of the software and no user or project limits.

Try Basecamp for free

If you're looking for a proven collaborative platform, we recommend Basecamp's free plan.

#5 Teamwork: Ideal for agencies and service companies

teamwork presentation

Teamwork is the ideal collaborative platform for agencies and service companies. You can easily track the projects of different team members and plan together the tasks to be completed.

The advantage? Their instant messaging application suitable for both internal and external collaboration. Basecamp also offers a space where you can share your ideas and ask for feedback from other members of your team.

The free version of Teamwork is limited to 5 users but allows you to use all the basic collaboration tools. To unlock this limit, you can upgrade to the paid version at 10 euros/month.

Try Teamwork for free

You can test the free Teamwork plan to see if this collaborative platform is right for you.

Top 5 collaboration tools for better document management

#1 Notion: The innovative leader that makes your documents dynamic

Notion is one of our favorite collaborative platforms. And for good reason, it completely eliminates the notion of a static document. You create a workspace, you manage access rules, and you build a real navigable architecture to access this or that page or table (the equivalent of a document).

It's a modular all-in-one software that's really ideal to gather all your company's information in the same collaborative workspace, with the possibility to work on your documents, calendars, kanban boards, etc. in groups.

However, its free version was designed as an individual tool, with an unlimited number of pages and blocks, but which you can only share with 5 users.

If you want a collaborative platform above all, we recommend the paid version from $4/month, which gives you access to collaborative workspaces and an unlimited number of guests.

Try Notion for free

Notion is a reference in project management software and especially in collaborative tools!

#2 Google Drive: Efficient document sharing within the Google suite

google drive

Google Drive is obviously the essential collaborative tool when it comes to editing documents. It is an extremely simple and intuitive tool that allows you to share and edit any type of document in real time with other members of your team.

The real advantage of Google Drive is that it's part of the Google suite and as such, it integrates seamlessly with many of the tools you may already use, from Gmail to Google Calendar.

The second advantage is its price, because the Google suite is free and allows access to all its tools.

Try Google Drive for free

Google Drive is the ideal collaborative tool for Google fans!

#3 Microsoft 365: The ideal solution for Office suite fans

microsoft 365

Microsoft 365 is the equivalent of Google Drive but for Office suite users. In terms of collaboration, this cloud-based tool allows you to edit documents with other members of your team, from your computer or from their mobile application.

The real plus is the integration with Microsoft Teams, thevideo conferencing tool, which allows you to share all these collaborative documents during your meetings.

The price list is a bit complex to understand but globally, for companies, the 1st plan is around 5 euros/month and gives access to all the tools of the Microsoft suite.

Try Microsoft 365 for free

Microsoft 365 is a great collaborative tool if you use Microsoft Teams.

#4 Miro: The collaborative virtual whiteboard that will delight both the regular and the uninitiated

Miro is not the most classic collaborative platform. It offers a whiteboard on which several people can work simultaneously: they can add files and images, draw, pin notes, etc.

The real plus, in addition to the attractive design, is the possibility of making calls via Miro while having the board in front of you so that you can discuss the various information on the board with your colleagues.

The free version of Miro is quite interesting in that it has no user limit. On the other hand, it only offers 3 charts, unlike the 1st paid plan at $8/month/member, which offers an unlimited number of charts but also more advanced chart customization features.

Try Miro for free

Miro is one of the most attractively designed collaborative tools!

#5 Canva: The ideal collaborative template gallery for communication teams

canva landing page

Canva is a pretty well-known document creation tool for making beautiful presentations, but they also have some pretty powerful template management features.

It is ideal for a communication team to manage everything that is produced by all the other teams: they can easily provide them with the appropriate templates and graphic guidelines.

In terms of pricing, the free version of Canva is quite advanced but limited in terms of the designs offered. Teams should rather turn to the paid version, starting at 109.99 euros/year/person, which unlocks all the limits of the free plan.

Try Canva for free

The free version of Canva initially allows you to go quite far in the collaboration.

Going further

Canva is one of our favorites when it comes to business processes.

Top 5 collaboration tools for better communication

#1 Slack: The must-have software for smooth communication

Landing-Page-Slack

When you think about business communication tools, it's hard not to mention Slack. This collaborative platform is very popular, and rightly so: it allows you to simplify exchanges with your teams by distributing them in different channels depending on the subject.

Slack is hyper-intuitive: integrations with Google Drive allow you to drag and drop documents, and Slack also integrates web applications such as Trello.

But the huge strength of Slack is its popularity with the developer communities, who have created a lot of applications to enrich the Slack experience. One of the most classic uses is the Slackbot: it's a robot that automatically sends a message on Slack when certain conditions are met. For example, to notify your sales team (or even the right person) when a form is filled out on your site, or to notify your customer support team every time a customer review is posted on a public platform like Google Maps or Trustpilot.

In terms of pricing, the free version will be very suitable for small teams with fairly basic communication features. Otherwise, you'll have to switch to the paid plans, starting at 6.25 euros/person/month to unlock all user limits.

Try Slack for free

Slack is a must-have for collaborative tools.

#2 Microsoft Teams: Engaging and simplified communication within the Office suite

microsoft teamsMicrosoft Teams offers a very good alternative to Slack for the die-hard Office suite users. It's a robust communication tool that will integrate with all your applications, from Word to Skype Business, not to mention Microsoft 365.

It is therefore an all-in-one tool, and differentiates itself from its competitors with an extremely convincing video-conferencing option, which can be launched directly from the chat.

The free version of Microsoft Teams is very suitable as an internal communication tool, but if you want to take advantage of a real video conferencing tool, then the paid package, starting at $4/month/user, is more suitable as it unlocks all the time and user limits.

Try Microsoft Teams for free

You can test Microsoft Teams at the same time as Microsoft 365!

#3 Loom: The ideal way to solve internal problems in record time

Loom

At Salesdorado, we use a lot thechrome extension of Loom to solve our internal problems in a very efficient way. This tool allows you to record videos from your computer and then share them through a simple link.

It's the ideal tool to promote distance learning and to transmit information very quickly thanks to a simple video!

In terms of pricing, Loom offers a freemium version limited to 25 users, 100 videos and a maximum of 5 minutes for each of these videos. You will then have to opt for the paid plan, at $8 per month.

Try Loom for free

Take advantage of the freemium version of Loom to get an idea of the tool!

#4 tl;dv : The meeting recorder that saves you precious time

tl;dvTl;dv is a Chrome extension A very useful tool that records and transcribes your google meet & zoom meetings while allowing you to add notes.

In key features, you can time-stamp important moments in the live meeting, and instantly share fully contextualized summaries with your team so they can catch up in minutes.

The great thing about this tool is that the free version is extremely comprehensive. They also offer a premium version for $20/month/user that gives very advanced recording features, but not necessarily necessary for smaller teams.

Discover tl;dv

tl;dv is an extension that records and transcribes your Google Meet & Zoom meetings and allows you to add notes.

#5 Claap: The new kid on the block that will make your communication clear

Claap is a French start-up that launched its remote collaboration tool: it's a clever mix between Slack and Loom, and the tool is based on asynchronous business communication.

In short, it's a collaborative platform where you share recorded videos of your work with your team, and everyone can then annotate them, and respond with another video asynchronously. The idea is to go much further than written conversations or video calls.

The free plan is very comprehensive, but videos are limited to 15 minutes. Paid versions start at $10/month/user.

Try Claap for free

You can test Claap, the new collaborative tool, for free.

Reader Interactions

Leave a comment

Your e-mail address will not be published.