Trello VS Notion

Notion VS Trello: what their customers say

Dernière mise à jour le: 12-06-2023	Trello	Notion
	4.4 ( 13519 avis )	4.7 ( 5261 avis )
	4.6 ( 23142 avis )	4.8 ( 2155 avis )
	4 ( 2755 avis )	4.4 ( 621 avis )

Trello

• Overall, users find Trello ergonomic and easy to learn, and the templates very useful. They also appreciate the task and resource sharing features, which facilitate teamwork and give each team member an overview of the project.

• Some users find that task management is not optimal, especially in the operational phase of projects. Some also regret that anything not saved before closing the application is lost.

Notion

• The vast majority of users appreciate the tool’s flexibility and customization features.

• Some users find it difficult to set reminders for recurring tasks, and find the tool less than ideal for project collaboration.

Trello VS Notion: Functional scope

#1 Linear project management & kanban view

Trello is very good at managing linear projects. It offers powerful features such as customizable dashboards and workflow automation.

Trello makes it easy to create templates and customize the interface with different views: calendar, timeline, dashboard, workspace, etc. It’s a great tool if you manage your projects using Kanban boards. But if you’re doing things the other way round, we’d recommend Notion, which is more flexible and better suited to your needs.

Notion also offers a Kanban view and detailed cards that can be assigned with deadlines. It’s a much more flexible solution than Trello, with lots of scope for customization, creating Kanban boards or simpler boards, lists and so on. Since it’s a highly flexible tool, its use is more complex and time-consuming.

#2 Collaboration and communication

Trello offers some very interesting collaboration and communication features. For example, you can send notifications to team members as soon as an action concerns them, or assign specific tasks to team members. Trello also allows several members to work simultaneously on the same workspace.

Notion’s collaboration features are less ergonomic. This solution is more complex to use, and users may find it difficult to clearly assign tasks and navigate notifications.

#3 Document editing and workspace

Notion has been designed for editing and sharing content, and offers a wide range of document editing options. You can fully customize your notes, create Kanban boards, simple tables, lists and more.

Notion also lets you decide, for each block of text, its size and presentation, whether it will be simple text, a title, a bulleted list, a caption, a quote, a to-do list or even a new page.

The tool also offers a wide range of time-saving templates to suit most uses and sectors (roadmap template, Agile project management, dashboard, commercial CRM template, etc.).

Finally, you can create Wikis, i.e. online resources to which several people can contribute and which all team members can consult. It’s a great way to share knowledge more effectively.

When it comes to editing documents, Trello is less intuitive than Notion. In most cases, there’s a “Resources” column with cards containing external links or checklists. Trello also offers the option of adding a power-up, like Evernote.

Trello VS Notion: Integrations & Philosophy

In terms of philosophy and integration, Trello and Notion are very similar.

Trello offers integrations with the majority of project management tools, as well as Power-Ups that work like add-ons and add functionality to your software. There are two types of power-ups. Those that let you access the key functions of your other tools directly from Trello. For example, Google Drive, or Slack. In practical terms, you can search Google drive directly from Trello and add your files.

The second category of power-ups lets you add functionality. This is the case with Assista, Trello’s time tracking bot, which helps you manage your time and that of your team. You can also take advantage of various templates for sales CRM dashboards or content calendars.

Instead, Notion offers a very open ecosystem of integrations via its API and add-ons developed by agencies and freelancers. These tools give Notion greater flexibility and greater possibilities for its users.

You can integrate it with your daily communication channels(Slack, Zoom, etc.), with other project management software(Asana, Trello, Jira, etc.) and with internal communication and collaboration tools(Dropbox, Onedrive, Google Drive). You can also connect your Google Forms to Notion with Google Forms to No tion, and Google Analytics and Facebook Pixel with Notionlytics.

Trello VS Notion: Rates

Solution	Trello	Notion
Prix d'entrée	Gratuit jusqu'à 10 tableaux – utilisateurs illimités	Gratuit jusqu'à 10 invités
Tarif pour 3 utilisateurs (usage léger)	$18 / mois (plan Standard)	$30 / mois (plan Plus)
Tarif pour 10 utilisateurs (usage un peu plus avancé)	125$ / mois (plan Premium)	$100 / mois (plan Plus)
Tarif pour 50 utilisateurs (usage relativement avancé)	875$ / mois (plan Enterprise) – engagement annuel	$900 / mois (plan Business)

Notion offers a free plan, with no user limit and a page history limited to 7 days. The number of blocks is limited when there are several users, which limits the content that can be added. So it’s not the ideal solution for those who work in teams or on long-term projects.

• The Plus plan, at $10/user/month, offers a history limited to 30 days, which is quickly limiting if you’re running long-term projects. This formula also excludes access to team areas.
• The Business plan, at $18/user/month, lets you create private team spaces and benefit from up to 90 days of history.
• The price of the enterprise plan is officially on request, but it costs $25/user/month according to Revpilots. It allows an unlimited number of users and includes SSO.

Notion offers a number of add-ons for a fee, such asNotion AI, which can extract summaries or information, or rewrite your documents for greater clarity for $10/user/month.

Trello offers a free plan that lets users create an unlimited number of personalized cards and lists. Each team is limited to 10 paintings. In actual fact, automation is fairly low, and you only get 10MB of storage space per file.

• The Standard plan, at $6/month/user, offers unlimited tables, advanced checklists and custom fields. This plan also offers unlimited storage of up to 250MB per file. In practice, you don’t have access to the different views (timeline, calendar, dashboard, workspace, map, table, etc.), which is limiting when managing complex projects requiring more than one Kanban view.
• The Premium plan, at $12.5/month/user, offers different views, unlimited workspace, enhanced administration and security features, and more. It also offers a free trial version.
• The Enterprise plan, at $21/month/user, offers a sliding-scale price scale for 50 or more users. This plan includes an SSO.

Trello allows you to include SSO for each plan, thanks to Atlassian Access. This is a separate subscription that your company can activate for all your Atlassian products, and starts at $4/month/user.

Why we chose Notion at Salesdorado

Just over a year ago, at Salesdorado, we switched from Trello to Notion for our writing processes.

In the beginning, our motivation came mainly from the fact that a trello board used intensively can quickly become quite messy. In this case, we used it for the editorial process, and we produced between three and four articles a week at the time, with a pool of 4 or 5 editors. That’s a lot of cards and templates, and keeping track of them became quite complicated.

For example, to invoice at the end of the month, it was impossible for us to have a clear view of the number of cards assigned to each editor. We had to count the cards by hand, checking the dates and the person to whom they had been assigned.

Our second motivation was documentation. We don’t have a lot of internal processes and documentation, but enough to make 3,000-word markup lists on Trello a nightmare. On Trello, you couldn’t add screenshots in the body of the text like on Notion, for example. It was rather complicated, difficult to update, and overall not much used by editors.

The third important point is that we have a process upstream of the writing process: keyword research, initial research on a subject to find an angle, interesting sources, possible illustrations, etc. This process works great in a table, but not at all in a kanban. It’s very difficult to get an overview of upcoming issues with a “Next up” list at the start of a kanban. The information is not clearly distinguishable, and you have to click on each card to see it, whereas a table is more effective.

On Notion, we’ve created a single database, but the “To brief” and “Idea” statuses are in a table view, while the operational statuses – once it goes to drafting – are in a kanban. There’s also a grouped list view by month and by editor for billing purposes. In this respect, Notion is unbeatable.

So we’ve gained a lot of efficiency in these three areas thanks to Notion, but the loss of performance in terms of kanban and pipeline overview is still quite significant.

New editors have trouble understanding Notion is built, they often end up on the board instead of the kanban (you can’t link to a particular view as far as I know …), and tend to miss certain notifications. These are all issues I’ve never had with Trello.

Another major flaw in Notion is its templates. It’s all or nothing. Either we take a card template as a whole, or we take nothing at all. In practice, it’s really not great for briefs where certain passages are always a little structured in the same way, but where each article is still unique.

How to switch from Trello to Notion

If you’ve been using Trello for many years, you probably don’t want to spend hours switching all your data over to Notion. Notion lets you import all your data from Trello.

To do this, simply create an account on Notion, then click on ” Import ” and select Trello from the list of tools. Then log in to your Trello account, open the Notion window and choose the Trello board you want to import into Notion.